§ 1268 School District Payment Process

This law tells the school board how to pay for supplies and equipment that a county superintendent orders – either by making an official order for the money or by moving the exact amount from the school’s account to the superintendent’s repair fund.

Key Takeaways

•The school board must create an official order for the money and send copies to the superintendent.
•The superintendent must verify the cost and file copies with the county auditor and treasurer.
•If no order is made, the superintendent can directly move the exact cost from the district’s account to his/her repair fund.

Example

A county superintendent asks a school district for $5,000 worth of new computers.

The school board writes an order for $5,000, sends copies of the request to the superintendent, who checks the price, files one copy with the county auditor and another with the county treasurer. If the board doesn’t issue an order, the superintendent can simply move $5,000 from the district’s account into his/her repair fund.

How to Calculate

Transfer amount = Cost stated in the memorandum

Look at the memorandum that lists the cost of the supplies or services.
Use that exact number as the amount to move.
Transfer that amount from the school district’s proper account to the superintendent’s maintenance and repair fund.

The memorandum says the new textbooks cost $3,200.

Result: Transfer amount = $3,200

Upon receipt of the memorandum the governing board of the district shall draw an order on the funds of the district in favor of the county superintendent of schools in the amount of such cost and forward it with the duplicate and triplicate of the memorandum to the superintendent of schools who shall verify the cost and file the duplicate with the county auditor and the triplicate with the county treasurer. In lieu of the issuance of an order by the governing board of the district in payment of the supplies and equipment, the superintendent of schools of the county may transfer from the proper account of the school district to his or her school maintenance and repair fund a sum equal to the cost of the services as stated in the memorandum. (Amended by Stats. 1981, Ch. 471, Sec. 6.)

Key Takeaways

•The school board must create an official order for the money and send copies to the superintendent.
•The superintendent must verify the cost and file copies with the county auditor and treasurer.
•If no order is made, the superintendent can directly move the exact cost from the district’s account to his/her repair fund.

Example

A county superintendent asks a school district for $5,000 worth of new computers.

How to Calculate

Transfer amount = Cost stated in the memorandum

Look at the memorandum that lists the cost of the supplies or services.
Use that exact number as the amount to move.
Transfer that amount from the school district’s proper account to the superintendent’s maintenance and repair fund.

The memorandum says the new textbooks cost $3,200.

Result: Transfer amount = $3,200

Key Takeaways

Example

How to Calculate

Key Terms

References

§ 1268 School District Payment Process

Key Takeaways

Example

How to Calculate

Key Terms

References

Key Takeaways

Example

How to Calculate

Key Terms

Related Statutes

References

Key Takeaways

Example

How to Calculate

Key Terms

Related Statutes

References